Get Ready for a Photo Shoot!

Filed under Organization, Quick Reference Guides

Get Ready for a Photo Shoot!

Last week, I wrote about Installation Day, but what comes next?

Photo Shoot Day(s)!

Photo shoot time is also very exciting, but getting ready for the shoot can be nerve wracking! Do you have the right accessories, flowers, containers? Will the lighting be good enough?

On the other hand, it is very exciting to see everything come together. I get excited, the homeowners get excited (OK, most of the time!) and the photographer gets excited! Woohoo!

So, how should you prepare when there are so many different rooms and types of styling that needs to be done?

Well, preparation is different for a portfolio photo shoot, than it is for a magazine photo shoot. Mainly, because a magazine looks at portfolio shots (or scouting shots), then they usually have a stylist who prepares a list of things needed for their shots.

So, in this post I will give you a Photo Shoot Checklist so you can prepare for your personal portfolio shots.

The most important thing to do, before you have your photo shoot set up is get the BEST photographer you can afford! Then, follow the timeline for some preparation that leaves you stress free on photo shoot day!!

One Month Out:

Take Quick Shots (iPhone shots) of every space you are considering for the shoot, from multiple points of view.

  • The iPhone shots will quickly help you figure out how and where you want to spend the time with YOUR photographer.
  • Send your favs to your photographer, for her input, so you can plan the day.
  • Don’t worry, you can always eliminate shots, so prepare for everything!

Three Weeks Before Photo Shoot

  • Walk through the house and see if you need to get anything special for the day(s).
  • Make sure that you have all of your lampshades and accessories are in place.
  • Purchase any items you think would make the space THAT much more awesome! I say purchase because if you plan on sending these photographs to get published, then they may require you to have that art or accessory for the photo shoot.
  • Remember, this will live on your website for a long time, so make the space the best it can be!
    • Accessories
    • Art
    • Bedding
    • Blankets
    • Vases

Two Weeks Before Photo Shoot

Check the Extras- Again!

  • With a fresh eye, check your Quick Shots again and see if you have all of the accessories you need.
  • Don’t forget LOTS of vases/containers for flowers. Even if you think you won’t need something, bring it!
  • For the bathrooms
    • White bath towels to roll up-or a Turkish towel or two
    • Fresh soaps
    • Pretty trays
    • Natural sea sponges/back scrubbers
    • Glass containers for bath salts
    • A stool- to place next to the tub
  • For the kitchen
    • Glass containers (a stylist tipped me that they bring in things that add texture like beans and rice)
    • Fruit- TONS! I tend to take lemons, oranges, apples (green)- something you buy a ton of so you can stack.
    • White plates/bowls- again, so they can be stacked!
    • White pitcher or two
    • A few cool looking towels- I like Turkish towels
  • Cleaning supplies
    • Towels and Rags
    • Windex
    • Sheila Shine (for Stainless steel)
  • Fixers (things to fix!)
    • Various Tapes
    • Felt pads in all shapes and sizes
    • Scissors
    • Sharpies
    • Paint pens
  • First Aid
    • Advil /aspirin
    • BandAid
    • Rubbing alcohol

The Day Before the Photo Shoot

Gather all of the accessories and load them in the car.

  • Buy flowers- LOTS AND LOTS of FLOWERS!!
    • Make sure you have a place to keep them overnight!
    • When transferring them, I place them in big buckets with small amount of water. I also tape the tops of the buckets, so the flowers don’t fall out.
    • Make sure that the flowers in your photos are different flowers for each room. That was a tip from a stylist!
  • Lists- of shots you want to take.
  • All of the accessories and items mentioned above.

Don’t forget about you! You spend all day on your feet, so get some yourself some goodies!

For YOU:

  • Drinks- for everyone, including a case of water
  • Gum
  • Phone Charger
  • Phone Speaker for music
  • Protein bars
  • Granola bars
  • Nuts
  • Whatever your favorite energy snack is

The Day of the Photo Shoot

  • Arrive at least a 1/2 hour early. It takes a while to get everything out of the car.
  • Find a “staging area” for all of the accessories and flowers. It’s usually a garage or a room you aren’t photographing.
  • Take NEW quick pics (iPhone) of the spaces so when you move anything for the photos, you can remember to put it back. Trust me, your brain is fried at the end of the day and you won’t remember anything!
  • When the photographer arrives, introduce them to the homeowner- or anyone else who will be with you.
  • Have FUN with the photo shoot! Remember patience:)
  • Lastly, plan on giving the flowers for the homeowner to enjoy. It is part of a thank you for “borrowing” their space for the day!

For a Photo Shoot Checklist, please click here!

Remember, when planning the actual shot- be sure to collaborate with the photographer! We both look at the shot before hand to see if we would change anything. The photographer thinks in 2-D and designers 3-D, so it is great to have the full picture!!

Don’t forget to download the checklist here:

Click Here to Download Your Photo Shoot Checklist